Intro

This privacy statement relates specifically to the job website of Simac NV (url: https://www.jobssimac.be).

We want candidates to trust us without any concerns, which is why we are dedicated to protecting privacy to the fullest extent.

To ensure we deliver the highest quality service and perform our job effectively, we collect certain personal data from our candidates and service users. It goes without saying that we handle this data very carefully, all the while managing it securely and respectfully.

Exactly what data is involved, how long we keep it and for what purposes can be read below in our privacy policy. People should have control over their own personal data, which is why we want to give everyone the chance to decide which data you want to share with us and which you do not.

The General Data Protection Regulation of 27 April 2016 (the GDPR), the Act of 30 July 2018 on the protection of natural persons with regard to the processing of personal data (‘Privacy Act’) and the Act of 13 June 2005 (‘Electronic Communications Act’) and its implementing decrees regulate the protection of your personal data.

We undertake to fulfil our duties and respect your rights every time we process your data. If you want to delve deeper into this topic, we recommend consulting the Data Protection Authority’s website.

The controller of your personal data is:

Simac NV
Industrieweg 8

3001 Heverlee

Company number: 0441.532.023

Hereinafter referred to as ‘Simac’.

If you have any questions regarding the processing of your personal data, you can always contact us at: dpo@simac.be.

Privacy - general

Simac ICT Belgium offers many different services. Due to the nature of these services, we retain certain personal data.
We consider the protection of personal data essential for our services. Therefore, in this privacy policy, we provide information on how we process personal data of our customers and website visitors.

This privacy policy covers all personal data Simac collects during interactions with Simac: such as when someone visits the website, uses services offered by Simac, purchases Simac products and services, subscribes to newsletters, contacts customer service and so on.

What we use personal data for

Simac only uses personal data to enable efficient and effective business operations. We ask you to share personal data with us for the following purposes, but not limited to:

  • to respond to questions or complaints
  • to optimise our products, services, website and customer service
  • to conclude and perform an agreement
  • to activate, register or extend the functionality of certain products or services
  • to facilitate access to information
  • to comply with legal obligations
  • to conduct a customer satisfaction survey
  • to contact for promotional purposes, including sending newsletters and event invitations
  • to record interest in us as a possible future employer, customer or supplier
  • to implement security programmes
  • for purposes of (statistical) analysis and reporting (see ‘Use of cookies’ below)

What data does Simac process

During your interaction with Simac, we request or receive certain personal data. We collect only the data needed to provide our services. This data includes, but is not limited to:

  • name, e-mail address, telephone number, position, (business) address and/or (business) account number
  • preferences for future communication from Simac
  • Information about the products and/or services you have purchased or expressed interest in
  • dependent on preferences on social media sites: data on online activities and social media profiles
  • personal data collected via cookies (see ‘Use of cookies’ below)

Unless they have parental or guardian consent, we do not intend to collect data from persons under 16 years of age. However, we are not always able to check whether someone is over 16. We therefore advise parents to be involved in their children’s (online) activities, in order to avoid collecting data on children without parental consent.

We do not retain data for longer than is permitted by law and necessary for the purposes for which we process your personal data. The specific retention period depends on the nature of the personal data and the purpose for which it is processed. We take the protection of your data very seriously and take appropriate measures to counter abuse, loss, unauthorised access, unwanted disclosure and unauthorised modification.

Sharing personal data with others

If you are a Simac customer we may share personal data with other Simac operating companies in order to expand or complete the existing range of services we already provide.

We may additionally share personal data with business partners and other third parties. If approval for this is required by law or we deem it appropriate, we will seek approval before sharing personal data. We may share personal data only for the following purposes:

  • For the provision or performance of our services. We engage business partners and other third parties to help us deliver our products and services. We inform about this cooperation in advance. Insofar as these third parties have access to your data, we have taken contractual and organisational measures to ensure that data is protected and may only be used for specific purposes.
  • To improve our services, website or advertisements. We use third-party software to measure how well a new product page is catching on. Phone calls may be recorded for quality purposes.
  • For obtaining feedback We sometimes use survey agencies to hear how satisfied customers are with our services.
  • For carrying out a legal obligation
  • We never sell data to third parties

Rights

Individuals have the right to view, correct or delete shared personal data (where legally permissible and practically possible). In addition, one may withdraw consent to data processing or object to the processing of his/her personal data by Simac. One also has the right to data portability.

If one makes such a request, Simac will ask for identification to prevent misuse. We will respond to such a request as soon as possible and at the latest within 4 weeks. We would also like to point out that each person has the option of filing a complaint with the supervisory authority.

If individuals do not wish to receive commercial messages from Simac, they can let us know by ticking the relevant box on the form or by using the unsubscribe link in the e-mail that was sent.

Use of cookies

We use cookies on our website. Cookies are small text files that are stored on your computer, tablet or smartphone the first time you visit our website. We use cookies that are necessary for the technical operation of the website and for the visitor’s convenience. We also use cookies that allow us to optimise our website. Where possible, we use the information we obtain through cookies to then provide – with permission – information that matches the visitor’s interests.

If people do not want a cookie to be set, they can block it themselves in the privacy settings of their internet browser.

To manage the cookies and similar technologies used (tracking pixels, web beacons, etc.) and the corresponding consents, we use the “Real Cookie Banner” consent tool. Details on how “Real Cookie Banner” works can be found at https://devowl.io/rcb/data-processing/.

The legal basis for processing personal data in this context is Art. 6c GDPR and Art. 6(1f) GDPR. Our legitimate interest is to manage the cookies and similar technologies used and their consents.

Providing personal data is neither contractually required nor necessary for the conclusion of a contract. You are not obliged to provide the personal data. If you do not provide the personal data, we cannot manage your consents.

Modifications to this policy

Simac reserves the right to apply changes to this privacy policy.

Privacy - jobsite

This privacy statement relates specifically to the job website of Simac NV (url: https://www.jobssimac.be).

We want candidates to trust us without any concerns, which is why we are dedicated to protecting privacy to the fullest extent.

To ensure we deliver the highest quality service and perform our job effectively, we collect certain personal data from our candidates and service users. It goes without saying that we handle this data very carefully, all the while managing it  securely and respectfully.  Exactly what data is involved, how long we keep it and for what purposes can be read below in our privacy policy.

People should have control over their own personal data, which is why we want to give everyone the chance to decide which data you want to share with us and which you do not.

The General Data Protection Regulation of 27 April 2016 (the GDPR), the Act of 30 July 2018 on the protection of natural persons with regard to the processing of personal data (‘Privacy Act’) and the Act of 13 June 2005 (‘Electronic Communications Act’) and  its implementing decrees regulate the protection of your personal data.

We undertake to fulfil our duties and respect your rights every time we process your data. If you want to delve deeper into this topic, we recommend consulting the Data Protection Authority’s website.

1. Data controller

The controller of your personal data is:

Simac NV

Industrieweg 8

3001 Heverlee

Company number: 0441.532.023

Hereinafter referred to as ‘Simac’.

If you have any questions regarding the processing of your personal data, you can always contact us at: dpo@simac.be.

2. What does “processing of data” mean and who is responsible for it ?

By ‘processing of data’ we mean any processing of personal data. The term ‘processing’ covers, among other things, the collection, recording, organisation, storage, updating, alteration, retrieval, consultation, use, dissemination or making available by any means, alignment, combination, archiving, erasure or ultimate destruction of personal data. Simac is the data controller for your personal data.

3. What data do we process?

‘Personal data’ means data relating to an identifiable individual (the ‘data subject’) that you give to us yourself, that we assign to you for the use of our products and services, that we obtain through the use of our products and services, or that we have received through third parties. We assume that information provided by third parties is accurate and reliable and that these third parties have a valid legal basis for sharing this data with Simac.

We distinguish between different types of personal data. They allow us to offer and improve our products and services wherever possible:

  • Candidate data: this allows us to identify or contact you. For example: your name, your address, your phone number, your language preference, your gender, your email address, your age, your family composition and any other preferences you express through social media, promotions, mobile applications, etc;
  • Data linked to career and related expectations: educational level, knowledge, skills, experience, salary and salary expectations, references from previous employers, etc.
  • Data related to health: these will only be requested if it is necessary for the vacancy for which the candidate is applying;
  • Data relating to a criminal record: these are requested only if necessary for the vacancy for which the candidate is applying.

As required by law, we do not process sensitive data such as data about your racial or ethnic origin, political views, sexual preferences, among others.

4. Why do we process your data?

We process personal data for various purposes. In doing so, we always process only the data necessary to achieve our intended purpose. This is how we use personal data:

Website contact form

When you contact us through the contact form on our website, we process your personal data in order to manage and answer your questions . The processing of your personal data in this case is based on our legitimate interest, i.e. to fulfill your request after you have contacted us.

Temporary employment or recruitment

      Simac processes contact details and personal data of candidates for the purpose of offering temporary employment or recruitment to those candidates. The processing of this data for our internal records is based on our legitimate interest, which is to find a suitable candidate for a position. If this data is transferred to third parties, such processing is based on performance of the contract or on your explicit consent.

Answering questions about vacancies

   When candidates ask Simac questions about a vacancy, we process your personal data in order to answer your question as completely and correctly as possible. The processing of your personal data in this case is based on our legitimate interest, in particular fulfilling your request after you address us. 

Candidate data analysis

  We process personal data of candidates in order to offer you, as a candidate, suitable vacancies and to introduce the suitable candidate to our clients. This processing is based on your explicit consent. 

Application

   If you provide Simac with personal data within the framework of an unsolicited application, this data will be collected and processed for the purpose of handling the further recruitment process. This includes personal data derived from CVs and cover letters. This processing is based on your explicit consent. 

Active recruitment

    In the context of recruiting potential candidates through social media channels, our website, trade fairs, etc., we process certain personal data of these potential candidates. Only if they declare that they wish to cooperate with Simac in finding a suitable vacancy will we process their personal data. This processing is based on their consent. 

Special categories

    If we process ‘special categories’ of personal data in accordance with Art. 9 and 10 GDPR, such as, for example, medical data if this may affect your employment, we will only process this data with your explicit consent. If you request us to process this data or if you disclose this data yourself, we will only process this data if it is necessary for our services. 

5. Use of cookies

 Simac collects your data when you visit our website or when you click on a link in an email. We do this through the use of cookies, or similar forms of technology that enable us to do so. 

 You can disable the use of cookies by using the cookie banner and the settings of your web browser. However, know that in that case the website may not work quite correctly or may be slower. 

6. How do we secure your data?

  We assure you that our security policy for handling personal data is always up-to-date with the latest standards, effectively protecting against unauthorised access, disclosure, or loss. 

 7. Confidentiality

  To meet these objectives, only authorised personnel have access to personal data. These individuals may only process the data as necessary to achieve the stated purposes. 

 Simac guarantees that it has implemented adequate practical and organisational measures to ensure the confidentiality of data within its operations. 

   Conversely, Simac expects each candidate to maintain the confidentiality of information obtained regarding job vacancies and future employment opportunities.
This information should not be disclosed to third parties and must remain confidential while in the candidate’s possession or control. 

 The candidate also agrees not to approach or contact, either directly or indirectly, any companies that have posted a vacancy, including their owners, shareholders, employees, representatives, suppliers, customers, competitors, banks, or consultants, without prior formal approval from Simac.   

 8. Do we sell or transfer your data to third parties?

We do not sell personal data to third parties nor do we pass it on to third parties unless:

  • to our legal successors and other companies within the Simac group;
  • this is required for our services. For example, we provide data to customers when we think it is necessary to fill a vacancy;
  • to other companies we cooperate with to provide certain Simac services. For example, we provide data to the hosting company of our website, to companies managing marketing projects for us, to companies providing legal and accounting services for Simac, etc.;
  • we have a legal obligation to do so;
  • we obtain explicit consent from you.

 In case of international transfer of personal data, we protect your data according to the level of protection required by European regulations.  

9. Retention period

 Simac will retain and process your personal data for a period necessary for the performance of the agreement and in function of the purposes of the processing, as described above.  

  For our customers’ contacts, we apply a retention period that runs concurrently with the period during which that person is active as a contact person with that customer. This is to ensure continued optimal service and follow-up. 

 10. What are your rights and how can you exercise them?

You have various rights regarding the personal data we process about you. 

You can exercise these rights by contacting us using the contact details provided under 11. 

As part of our identification obligation, we may ask you to provide us with a copy of your identity card. 

Right of access and correction

 If you would like to know which personal data Simac processes about you and for which purposes, please contact us. You can also request that any incorrect personal data be corrected or that your data be changed. 

Right of erasure and restriction

   You have the right to ask us to delete your personal data. Certain data may be retained by Simac after your request for erasure. For example, because we have a legal obligation to keep the data for a certain period of time.  

 If you have legitimate reasons to do so, you may ask us to restrict the processing of your personal data. For example, because you dispute the accuracy of your data.  

Right to object

  If the processing of your personal data is based on our legitimate interests or is necessary for fulfilling a task in the public interest or under public authority, you have the right to object to this processing with valid reasons. 

Right to data portability

     If we process your personal data based on your (explicit) consent or as part of fulfilling our agreement with you, you can request to receive your personal data in a structured, commonly used, and machine-readable format. You may also ask us to transfer this data to another controller, provided the processing is done through automated means. 

Right to withdraw consent

    If the processing of your personal data by Simac is based on your (explicit) consent, you have the right to withdraw this consent again at any time. However, the withdrawal of your consent does not affect the lawfulness of the processing prior to the withdrawal of your consent.

Right to lodge a complaint

 You have the right to complain to the Data Protection Authority if you have a complaint about Simac’s use of your personal data:  

Data Protection Authority

Drukpersstraat 35

1000 Brussels

e-mail: contact@apd-gba.be

The complaint should always be submitted via the complaint form on the website of the Data Protection Authority.  

11. Keep informed about any adjustments 

 It goes without saying that the processing of personal data may evolve over time as a result of amended legislation, technical progress, …  

Simac therefore reserves the right to amend this privacy statement in the future if necessary. When this happens, it will inform candidates appropriately through the existing the website. You can always find the latest version at https://www.jobssimac.be/privacystatement.      

This Privacy Statement was last amended on 25 October 2024.

Contact

If you have any questions about our privacy policy, please contact Simac at DPO@simac.be

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